Terms & Conditions

These Terms and Conditions (T&C’s) govern all tickets, accreditation, registrations purchased and non purchased to the Longford Grand Prix Expo (The Event) including hospitality, VIK, partner, packaged tickets, sponsorship deals and partner packages. The T&C’s will be printed in an abbreviated form on respective accreditation and in the case of any conflict between these T&C’s and the abbreviated form, these T&C’s will prevail. The promoter of the Event is DX Industries Pty Ltd ABN 97803951758 (the Promoter).

REGISTRATION BASICS

Welcome to the Longford Grand Prix Expo! We do things differently to other events – and our Expo is no exception. Our judging is a fair and transparent method of assessing and choosing the winners, with every vehicle judged purely on what a panel of judges sees with no favoritism, agenda or bias towards a particular manufacturer.

 

Entries open 21st September 2022. Entries close 1st February 2023.

 

Entering is easy, simply visit longfordgrandprix.com complete the online form, click ‘register’ and you’ll be entered for selection. If successful you will receive an email confirming your selection, simply pay the entry fee and you are locked into the Expo. Event management will guide you the remainder of the way via select email correspondence.

 

Open to cars and bikes of any shape or form per the following categories and sub categories:

 

1953-1968 Category:

  • Best Bike $5,000

  • Best Car $5,000

 

Automobile Category:

  • Best Australian $2,500

  • Best European $2,500

  • Best Asian $2,500

  • Best American $2,500

 

Motorbike Category:

  • Best Dirt $2,500

  • Best European $2,500

  • Best Asian $2,500

  • Best American $2,500

 

WINNERS

Trophies for first place in each category will be presented on Sunday 12th March 2023, together with prizes and prize money confirmations. Prize money itself will be transferred upon the provision of winners banking details being submitted to the Promoter.

 

ENTRY TERMS AND CONDITIONS

  1. 1953-1968 Category entrants selected for prime positioning on the village green will be required to have a vehicle in a fixed position by midday Friday 10th March until Sunday 12th March 7pm. These select entries will also be provided an additional 2 x VIP passes.

  2. Automobile and Motorbike category entrants must be present onsite before 8.30am and not depart the venue or move from their positions until 6.00pm each day. 

  3. Entrants are free to leave vehicles onsite under a 24hr plain clothes and uniformed security provision.

  4. Within a preliminary process and on both Saturday and Sunday, a panel of judges will assess each entrant at the Expo by following pre-determined judging criteria.

  5. If a vehicle is not onsite in position and presented for judging it will be considered null and void from the competition.

  6. Judges will collectively decide on the winners within each category and be announced via media platforms and official onsite presentations. 

  7. Vehicle entry into the Expo costs $35 and each entrant will be provided a car/bike display pass along with “Competitor” accreditation for two (2) persons to enable access into the Expo and assigned parking in the competition area/s.

  8. Competitors wishing to place temporary crowd barriers, signage etc around their vehicles are free to do so factoring in potential trip hazards and public safety with final say by the Promoter.

  9. The expo is considered a safe, friendly and family orientated event and as such any person or entrant not complying to a promoter request can be asked to leave the Expo without recourse.

We look forward to welcoming you to the Longford Grand Prix Expo 2023! And wish you the best of luck in the competition.

TICKETING & PARTNERS

  1. The sale of any ticket or partner package is final and non-refundable except as outlined in condition 5 of these T&C’s. DX reserve the right to not replace or accept any ticket that is lost, stolen, forgotten, damaged, defaced or tampered with.

  2. The Promoter reserves the right to change the format and content of the Event (including, but not limited, to the format of the Event itself) and DX will not be liable to any Ticket Holder for Partner for any loss or damage (including indirect or consequential damage) suffered as a result or arising from or in any way connected to cancellation, postponement or change to the Event.

  3. Refunds will not be issued for the non-appearance of a Partner, driver, VIP, inclusion, or Expo dynamic in the Event, a variation or cancellation of part of the program or activities, adverse weather or any circumstance beyond the reasonable control of DX.

  4. Hospitality and tickets to the Event must not, without the prior written consent of DX, be offered for resale, resold or packaged or used for advertising, promotion or other commercial purposes or to enhance the demand for other goods or services.

  5. The Promoter will refund payments made by Ticket Holders and Partners if the entire Event is cancelled and cannot be rescheduled or replaced with an alternative offering due to a Force Majeure Event. A Force Majeure Event means any or all of the following events or occurrences and the effects of such events or occurrences including acts of God or the public enemy (including equine flu, code red days or weather that is dangerous for either attendees, participants or the vehicles), flood, earthquake, storm, cyclone, tornado, hurricane, fire, lightning, explosion, epidemic, war, embargoes, riot or civil disturbances, strike or other labour disputes which effects the production of the Event, sabotage, expropriation, confiscation or requisition of facilities, orders or temporary or permanent injunctions of any duly constituted court of competent jurisdiction which is beyond the control of the relevant party and which the relevant party cannot take reasonable measures to prevent.

  6. Nothing in these T&C’s affects Ticket Holders rights under the Schedule 2 to the Competition Act 2010 (Cth) or similar legislation regarding consumer guarantees, implied conditions and warranties to the extent that such consumer guarantees, implied conditions or warranties cannot be excluded by law.

 

WARNING

  1. Temporary infrastructure Events held within a CBD, including any format of an Event is considered a dangerous venue and accidents can happen. There is a risk of an accident causing injury, death or property damage or economic loss. The Ticket Holder assumes all risk associated with or incidental to attendance at the Event (which also includes assuming the risk of participation in any event activities such as sponsor activations) and provides the following release to DX and all other people involved in the conduct, promotion and organization of the Event including sponsors, competitors, staff and the venue operators (the Released Parties) (all Released Parties to include where relevant all directors, officers, employees, agents, contractors and affiliated companies and their respective personnel).

  2. To the extent permitted by law, the Ticket Holder agrees to waive all rights, claims, action which they have or in the future and release the Released Parties from any personal injury, death (including wrongful death), property damage or loss of any nature whatsoever sustained by them as a result of my attendance at the Event with the exception of any gross negligence of the Released Parties and they will indemnify and keep Indemnified the Released Parties in respect of any legal liability they may have (whether under tort, statute, contract, negligence, equity or otherwise) to any third party which arises from or out of their attendance at the Event or their involvement or participation in any Event activities).

 

SECURITY AND BEHAVIOUR

  1. The Expo in parts will have vendors whom require a purchaser to be over 18. Children are not permitted entry to the relevant bar areas and Ticket Holders will be requested to show valid photo ID and in accordance with Australian venue, police and liquor licensing requirements, the only acceptable forms of identification are:

    1. A current photo driver’s license;

    2. Current Passport; and

    3. An accepted Proof of Age card.

  2. Any underage patrons, excessive drinkers, illegal drug users or patrons behaving in an antisocial, intoxicated, disorderly, aggressive, offensive or dangerous manner or in any manner which may threaten other patrons or security may be ejected or dealt with by Event security and/or police.

  3. The Promoter retains the right to refuse entry or access (or re-entry) to the venue and may eject patrons at any time with no explanation required.

 

 

PROHIBITED ITEMS
The following items CANNOT be brought into the Event without prior written consent from the Promoter:

    1. Glass bottles or cans;

    2. Alcoholic beverages;

    3. Illicit drugs: https://www.health.gov.au/health-topics/drugs

    4. Knives or other dangerous weapons including potential missiles;

    5. Flares, fireworks or sparklers;

    6. Lasers or laser pointers;

    7. Animals or pets (other than guide, therapy, security and police dogs);

    8. Professional recording or broadcast devices without the promoter’s permission via media accreditation;

    9. Flags with poles, large flags or banners that may obstruct the view of other patrons;

    10. Any item that you intend (or such quantities of the item from which Management can reasonably infer that you intend) to distribute, hawk, sell, offer, expose for sale or display for marketing or promotional purposes;

    11. Large items including eskies, drink coolers or ice boxes;

    12. Large umbrellas no intended for rain prevention;

    13. Any dangerous goods: Any other items as determined by Security or Management that may cause injury or public nuisance; and

    14. Non-sealed drink containers.

    15. Ticket Holders and their property may be inspected for prohibited items on entry or during the event. Tickets Holders found with prohibited items may be refused entry, ejected or have those items confiscated. Confiscated items will be either destroyed or donated to charity and will not be returned, replaced or reimbursed under any circumstances.

    16. The Event site is considered an area of TOTAL FIRE BAN. Any Ticket Holders detected using any flame including BBQ’s, fires or gas bottles may be fined by the Fire Authorities and will be ejected from the Event.

    17. The following items CAN be bought into the Event for use in the public viewing area only – snack food, drinking water and soft drinks in sealed plastic bottles, fold out chairs and picnic rugs.

 

PERSONAL INFORMATION

  1. Each Ticket Holder consents to the collection, storage and processing of their personal information by the Sellers (joint and severally) in accordance with the DX privacy policy. Such information will be used for the administration and the promotion and marketing of the Event until such a time as the Ticket Holder otherwise notifies the Sellers, each Ticket Holder consents to receiving future promotional and marketing material from the Sellers.

  2. Ticket Holders attending the Event acknowledge that their name, image and likeness is likely to be photographed or recorded in a number of media not limited to video, audio and still recording (Images) and agree that perpetual use may be made, free of charge of Images and irrevocably waives all rights to object to such recording, printing and broadcasting of Images in any media and grants a royalty free licence to the Seller and Promoter (including the respective promoters, sponsors and suppliers) to use the Ticket Holder’s image and likeness in relation to any marketing and advertising materials, in any live or recorded television or other media or in any form of reproduction associated in whole or part of the Event.

 

HOSPITALITY ON-SELLERS

  1. Purchasers of DX hospitality and suite tickets to the Event must not, without the prior written consent of DX, offer tickets for resale, package or use those tickets for advertising, promotion or any other commercial purposes or to enhance the demand for other goods or services.

  2. DX hospitality and suite must seek the approval of the Promoter and/or the Seller prior to engaging any corporate or third party sponsor or affiliate (Third Party Sponsor) for any commercial purpose in relation to their respective Marquee. Approval of any Third Party Sponsor will be given or withheld by the Seller or Promoter in their absolute discretion and no approval will be given for competitors of official event sponsors or suppliers listed in these terms and conditions.

  3. Unless approved by the Promoter or Seller in writing prior to Event, DX hospitality and suite purchasers are required to use the Promoter appointed official suppliers.

GENERAL

  1. DX reserve the right to amend or replace these terms and conditions at any time without further notice. Please check frequently and/or prior to making decisions, commitments or obligations pertaining to the Event.